Hong Kong is one of the world’s leading trading hubs, making it an ideal place to start or expand a food import or distribution business. However, before you can legally import or distribute food products, you must register as a Food Importer or Food Distributor with the authorities.
This guide explains who needs to register, why it matters, and how to complete the process smoothly, so you can enter the Hong Kong food market with peace of mind.
Why Food Importer & Distributor Registration Is Important in Hong Kong
Registration is not just a legal requirement—it’s a smart business move that protects both your company and consumers.
Key benefits include:
- Food safety compliance – Ensures products meet Hong Kong’s health standards
- Legal protection – Helps you avoid fines, penalties, or business disruption
- Business credibility – Builds trust with customers, retailers, and partners
- Smooth operations – Prevents enforcement actions that could stop your trade
Operating without registration can quickly lead to costly consequences.
Who Needs to Register as a Food Importer or Distributor?
You are required to register if your business is involved in:
- Importing food into Hong Kong
- Distributing food to retailers, restaurants, or customers
- Wholesaling food products locally
Simply put, if food is part of your business activities, registration is required.
What Types of Food Are Covered Under the Registration?
The registration applies to most food categories, including:
- Pre-packaged and processed food
- Fresh food such as meat, seafood, fruit, vegetables, and dairy
- Frozen food products
- Beverages, both alcoholic and non-alcoholic
Specialty foods—such as organic or functional food—are also covered, as long as they comply with food safety rules.
Are There Any Exemptions from Food Importer Registration?
Limited exemptions may apply, such as:
- Food imported only for personal, non-commercial use
- Businesses already licensed under specific regulations (subject to conditions)
However, most commercial food businesses must register.
Food Importer & Distributor Registration Fees and Validity
- New registration (valid for 3 years): HK$195
- Renewal (valid for 3 years): HK$180
Timely renewal is essential to remain compliant.
How to Apply for Food Importer & Distributor Registration in Hong Kong
Step 1: Prepare your documents
- Business Registration Certificate
- Certificate of Incorporation (if applicable)
- Hong Kong ID copy
- Proof of business address
- Food safety-related documents
Step 2: Submit your application
Step 3: Pay the Registration fee
Payment can be made by cheque, bank draft, or online.
Step 4: Review and approval
Processing usually takes 4–6 weeks, depending on the application.
Ongoing Compliance After Approval
Once registered, businesses must:
- Maintain food safety and hygiene standards
- Keep proper transaction and supplier records
- Ensure accurate food labelling (ingredients, expiry dates, warnings)
Good internal controls help avoid future compliance issues.
Penalties for Non-Compliance in Hong Kong
Failure to register or comply may lead to:
- Fines up to HK$50,000
- Imprisonment for up to 6 months
- Suspension or cancellation of registration
Staying compliant protects both your business reputation and revenue.
Conclusion: Build a Compliant and Successful Food Business in Hong Kong
Registering as a Food Importer or Distributor is the foundation of a successful food business in Hong Kong. With proper preparation and ongoing compliance, you can operate legally, build trust, and grow confidently in this competitive market.